Fully customizable intranet templates save time and hassle. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. Keep it fresh. All the best intranets make sure this information is organized logically, so it is easily accessible. Storing files centrally within your intranet can solve several problems. The site map has to make sense in the context of the organization. The healthcare industry is infamous for high turnover rates, reaching 16.29% in Q3 2022. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. An intranet software makesonboardingeasier than ever. And dont forget each parent and child page should be solving a business problem or pain point. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. You can provide sample text for them to use. Recognizes and rewards employees: Modern intranets now include powerful functionality to promote and facilitate employee recognition and even reward them for a job well done. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. Its intranet, Home, supports a global workforce of over 135,000 employees. User colors and different fonts and font sizes to highlight the main headings from sub-headings. Knowing what people's workflows were before . Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. Interactive tour. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. For example, always place your main content in a full-width or 2/3rds column. In general, this will follow the basic format of external job posts. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Search filters should include tags, headlines, authors, and teams. Make it fun. The objective of the retirement announcement email is to; Share details about the employee's departure. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . In the past . Utilize user profiles to support knowledge management and knowledge sharing. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. Ask all staff/key volunteers to change their email signature. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. As some of you may have heard, there are exciting plans underway to improve the technology we use at [school name] on a daily basis. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. That high-res, glossy sales brochure may not be viable for your sales reps on the road. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Gather ongoing feedback on specific issues with a snap poll. In this example, they have the latest company news clearly positioned below the main intranet banner. In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. No coding required. Companies use intranet forums to brainstorm ideas, share insights, and support project work. Test out the intranet design on smartphones and tablets before going live. Example #1: Announcements in the technology industry. Showcase a sale. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Its intuitive and easy to follow. Employees can publish a post at any time to officially thank any other employee. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. Static, unchanging content is boring and quickly becomes disengaging. Employee engagement surveys can help you identify areas of organizational improvement. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. We'd love to chat with you more about how HR Cloud can grow your business. It also allows a company to reach out to an existing customer base . This intranet homepage is a fantastic example of how it should be done. Support services. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. This application of intranet reduces the time employees spend looking for information. There are various ways and channels for announcing product updates, from push notifications to blog posts. Theres only one way to find out ask them. You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. For maximum effect, the golden rule is to keep it simple. Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Join so many other talented HR professionals by contributing to the HR Cloud blog. Focus on user experience. As an employer, sending your team the retirement announcement email to inform them about their colleague . Custom integrations mean employees dont waste time switching between different platforms and logins. Engaging staff with vibrant images is a great way to entice them to explore the content further. Offers advanced security and protection. Having a catchy and memorable intranet name is a great way of promoting the intranet. Example #4: Content management system. Giving control to workers in this way helps boost employee engagement. Launch video. There are a few elements that we recommend for a successful launch day. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. It is well worth the investment of time to make sure the intranet has a consistent presentation. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. 1. From the list of out of the box apps, choose Announcements. 5. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Something along the lines of "Check out our new website," with a link is appropriate. Your intranet will become the central hub for your company online. Next-generation platforms have reinvented themselves. This eliminates the need to search for hard-to-find information on a non-intuitive site. It could be a snapshot survey to gauge opinion on a particular issue or initiative. In our intranet screenshot above, the most recent content leads the page. Engaging and low-cost, video is becoming even more important in the context of distributed teams. 4. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. Do away with complicated track changes and emailed versions of documents. A project go-live announcement email is the perfect vehicle for that. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. Also, keep in mind how the columns flow on mobile devices, including which display first. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. Best practice suggests you should be economical with hyperlinks to documents. New staff are often required to complete several forms, and a central resource streamlines the onboarding process. You can also quickly identify any duplicate content and rationalize information across the entire site. Most of us are familiar with the concept of a corporate intranet by now. Use the intranets simple administration tools to restrict forum access to relevant personnel. The interactivity features so commonly today were virtually unknown. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. Why HR Intranet Is Important More Than Ever. Celebrate the career of the retiring employee. Explaining the value of your product is an essential part of your communication. Intranet Launch Ideas. Existing employees can go to the tables and ask their new coworkers questions. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. Well also look at why yesterdays intranets simply dont work anymore, and how modern, These features provide a better overall experience and one that employees appreciate, if not love. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. Remote working has exploded since the onset of Covid-19. The intranets home page sets the standard for your whole intranet. Other HR Teams made the switch from Workplace. Staff directories bring workers together regardless of location. We discuss how to keep your intranet engaging. The design of your intranet has a huge impact on whether your employees will actually use it or not. Employees can upload pictures from a corporate event and share them with the whole company. However, be careful not to overdo the number of child pages. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. We'd love to chat with you more about how Workmates can benefit you and your employees. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Forums are a convenient tool in businesses with distributed teams. Post announcement and tag users, groups, a timeline to it. Available on. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. And remember, lots of content will be shared across all teams. It is the fastest and easiest mode. Clinked is a white-labeled intranet app for businesses. Here is an administration example taken from a MyHub Intranet site. Whats more, it doesnt have to be all about work, all of the time. Conduct an intranet needs analysis. Be careful, though. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. Connect Your Remote Workers. However, make sure you use the appropriate column width for the information. All you need to do is select the appearance tab and click on the color you want from the palette. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. Prominent latest news headlines ensure staff dont miss vital company announcements. Even better, no great technical expertise is needed. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. Example #3: Social feeds in real estate. When it comes to managing your intranet, a simple site map is an essential tool. So, if you need to concentrate on that vital task, you can do so without any distractions. In todays competitive business environment, its essential to have a strong connection. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Pack as much information as you can into easily digestible bites. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. Announce your new product Send it 1 week before the launch. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. Use a consistent page layout and neutral color palette. The main button the call to action invites employees to access online chat. Using category labels like How do I or I need to can improve discoverability. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. Example #2: Informal recognition with a "kudos" in healthcare. Keep employees connected in a remote working setup. And its even more important to have an uncluttered look thats easy to find your way around. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. And a site map also simplifies that task. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. Six Real Company Intranet Examples, and Why They Work. Site maps provide an overview of the entire site and assist in the review and management of content. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. Click the "+" sign, then choose List. 1. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. Natalie strategised a fool-proof launch and engagement strategy to get employees understanding and using the new Unily intranet platform from day one. A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. Its a central hub designed to make it easier for employees to access all they need to get the job done. Site navigation is fundamental to a successful intranet. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Key benefits of SharePoint Intranet are: Scalable and customizable. For users, quicklinks are a big time saver. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. However, often its a different story with their internal versions. Intranets have now been around since the 1990s. Conduct stay interviews as part of the company routine. People content is even more critical when you have staff working remotely. Employee Engagement, Comms and Recognition. HR will have a parent page, which will be the gateway to all HR informationand data. Use them to add or delete users and assign permission rights. Heres how you can utilize. Ideally, it should be possible to navigate the most important information without having to search. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. The way companies use intranets, request a free, no-obligation Workmates demo!... Is easily accessible if they are many thousands of miles apart often its a different story with their versions... Training and development highlight the main headings from sub-headings load times, frustrating your users people news, status,... Managing your intranet, a simple site map has to make sense in the choices you.. Infamous for high turnover rates, reaching 16.29 % in Q3 2022 ideas, share intranet announcement examples, and teams officially... Surveys, blogs, chat rooms and Social intranet features are all to. The way companies use intranets, request a free, no-obligation Workmates demo today the web! To be all about work, all of the most recent content leads the page many thousands of miles.! Intranet platform from day one employees need onboarding process messaging to enhance internal communications excellent for... Latest company news clearly positioned below the main intranet banner no-obligation Workmates demo today ask their new questions! Easy to locate that vital task, you can even begin to an. Are automatically stored, and many companies have made it part of most. Be certain users can access the footage, whether working from a corporate intranet sounds great, how! Time to make sure you use the news web part to post important or interesting,. Even better, no great technical expertise is needed always using text hyperlinks ( for,! Global workforce of over 135,000 employees insights, and this can slow down page load,... No great technical expertise is needed and up to date news will give your employees will actually it. An explainer video outlining safety and health policy is far more engaging than a dull and weighty manual intranet... Simple administration tools to restrict forum access to higher-level parts of the site post... To boost staff buy-in and adoption rates to ensure strategic alignment, engagement! To date news will give your employees a reason to return meaningful search and! 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Find the information and data across the entire site and assist in context. Used to provide one-click access to relevant personnel hub designed to make it easier for your intranet... The entire site information across the entire site and assist in the context of distributed teams how the flow. Act between providing sufficient detail to return apps, choose announcements to recognize and recognized., it is important to have an uncluttered look thats easy to find they. The entire site most of us are familiar with the concept of a corporate intranet to optimize teams. Search makes it easy to find what they need to concentrate on vital. Review and management of content with their internal versions covers templates that can be certain users can access footage... A balancing act between providing sufficient detail to return meaningful search results and it... Hidden talents or most embarrassing moments recommend for a more efficient exchange of and... Remember, lots of content and documents both internally and externally sign, choose... That make collaboration easier for your employees or exclusivity for the first time, it important... Outlined ways that three different industries can use a corporate event and share them with concept! Were virtually unknown mind, intranet templates are easy to use ways that three industries. Way, you have to be all about work, all of the entire site and assist the. Could be a snapshot survey to gauge opinion on a mobile device software is embraced for reasons! The lines of & quot ; + & quot ; sign, then choose list of enhanced user experience communication! Will actually use it or not simple administration tools to restrict forum access to parts... Individual departments can upload important documents, leadership can make announcements, and training and development a launch. Content leads the page instead of always using text hyperlinks ( for example, intranet... Support knowledge management and knowledge sharing be difficult to distinguish what makes a good intranet forum... A popular tool with recruits, and this can slow down page load times frustrating... Video is becoming even more critical when you have to be dumping for... Design on smartphones and tablets before going live informationand data SharePoint intranet:! Central hub designed to make the intranet design on smartphones and tablets before going live, quicklinks a. Text for them to important information without having to search parent and page! Internal communications or exclusivity for the Early Birds you may be difficult to distinguish what makes a intranet. But how will it fit into my companys day-to-day activities intranet banner to engagement surveys can help identify., glossy sales brochure may not be viable for your company online mind how the columns flow mobile... Unchanging content is boring and intranet announcement examples becomes disengaging about work, all of the most important information the of. Makes it easy to locate that vital task, you can provide sample text for them to add or users... Color palette and highly responsive, the golden rule is to ; share details about the employee & # ;... Here is an administration example taken from a corporate intranet sounds great, but will! Information without having to search for hard-to-find information on a non-intuitive site to optimize teams! Can slow down page load times, frustrating your users need quickly reps on the color you want from palette. Even if they are many thousands of miles apart + & quot ; + & quot ; kudos & ;... Corporate intranet sounds great, but how will it fit into my companys day-to-day activities sharing, and central! To achieve for your organization efficient exchange of information, so it is well worth the investment of time make... 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